Please email cover letter and resume to No phone calls please.

Job Description

Job Description

Position: Fund Development Coordinator

Reports to: Executive Director


  • Bachelors preferred OR Associates Degree
  • Minimum 3 years experience in development
  • Excellent written and verbal communication skills;
  • Demonstrated ability to establish priorities and objectives, implement plans and achieve goals;
  • Proficiency in all Microsoft Office applications; and proficiency in Raiser’s Edge, Salesforce. Donor Perfect or similar fundraising database.
  • Basic understanding of accounting and bookkeeping principles
  • Ability to function independently as well as participate in and contribute to a successful team effort


Budgeting and Finance

• Reviews monthly financial reports prepared by the Office Manager
• Assists in preparing the annual budget in coordination with the Office Manager and Executive Director

• Assists in administering the annual budget and helps to ensure that appropriate accounting procedures and financial controls are in place

Annual Appeal

  • Write annual appeal letters and other collateral materials

• Generate mailing lists from fundraising database
• Coordinate printing and mailing of direct mail solicitations and email solicitations
Special Events

  • Solicit chairs and volunteers for WAIT House fundraising events

• Schedule committee meetings
• Obtain venues, entertainment, food etc. agreed upon by event committees
• Write sponsorship and silent auction solicitation letters and coordinate mailings
• Engage committee members to assist in all aspects of the event


  • Identify new funders including foundations, corporations, and government agencies

• Write grant proposals and RFP responses to existing and new funders
• Manage and complete grant requests
• Work with funding agencies (i.e. OCFS,OTDA, RHYA) on financial matters and issues concerning grant funding
• Prepare all necessary reports to funders and the Board of Directors
• Writes, edits, and prepares all grants

Database Management

  • Manages and Maintains Salesforce fundraising database

• Produces reports and mailing lists from the database
• Enters all donations, cash and in-kind, into database
• Reconciles donation records in database to Quickbooks

Website and Social Media

  • Updates WAIT House website including events, wish list and program information

• Updates posts on Facebook and Twitter

Donor Stewardship

  • Produces timely acknowledgements to all cash and in-kind gifts received

• Coordinates thank you notes written by board members to donors
• Designs and implements other methods of donor recognition

Continuum of Care

  • Submits HUD funding applications, Rank and Review Reports, and Annual Performance Reports for WAIT House and the Glens Falls Housing Authority

• Participates in Continuum of Care Board and/or Committees
• Monitors data quality in WAIT House and Glens Falls Housing Authority HMIS

Job Type: Full-time     Salary: Commensurate with Experience